EMPLOYER GUIDANCE

US DOL 

The Department of Labor issued guidance for employers and employees regarding the new requirements for paid sick leave and paid family medical leave. See below for this important information.

Paid Sick and Family Medical Leave Eligibility

On March 18, 2020, the Families First Coronavirus Response Act (FFCRA) passed in the Senate and was signed into law. Effective as of April 1, FFCRA  requires certain employers (under 500 employees) to provide employees with paid sick leave or expanded family and medical leave for specified reasons related to COVID-19. The Department of Labor’s Wage and Hour Division administers and enforces the new law’s paid leave requirements. These provisions will apply from April 1 through December 31, 2020.

To help you and your employees understand whether they are eligible – and for what – Rocky Mountain MCA created this FFCRA one-pager. The document includes a chart outlining benefits and eligibility under various scenarios, as well as information on tax credits for employer reimbursement.

Paid Leave and Tax Credit for Small Businesses 

To offset the costs of paid time off pursuant to the FFCRA, covered employers (under 500 employees) qualify for dollar-for-dollar reimbursement through tax credits for all qualifying wages. Qualifying wages are those paid to an employee who takes leave under the Act for a qualifying reason, up to the appropriate per diem and aggregate payment caps. Applicable tax credits also extend to amounts paid or incurred to maintain health insurance coverage. For more information, please see the Internal Revenue Service’s guidance and FAQs.

More Information

CDC, OSHA and EEOC

 

Colorado Department of Public Health and Environment (CDPHE)

  • Click HERE for CDPHE’s multi-industry construction guidance. (NOTE: As of May 5, the guidance no longer requires mandatory temperature checks of employees)
  • Click HERE for additional guidance for “Field Services” 
  • Click HERE for a COVID-19 Employee Health Screening Form for Onsite Screening.
  • Click HERE for CDPHE’s website demonstrating how to conduct a facility health screening. 

 

Webinars with Fisher Phillips

Rocky Mountain MCA and the MEP Alliance, along with AGC of Colorado, is hosting a series of webinars with law firm Fisher Phillips to provide the latest COVID-19 related insights and guidelines for employers.

Webinar Recordings:

Webinar FAQs:

 

Fisher Phillips Resources

 

Job Site Safety Best Practices

Rocky Mountain MCA, in collaboration with our general contractor partners, helped develop broad guidelines, recommendations, and best practices for operating job sites effectively and responsibly in the face COVID-19.  These guidelines are designed to protect the health and safety of our employees and ensure the continued viability of our job sites. NOTE: These guidelines are not project-specific and each contractor should create site specific plans that address the unique circumstances of each project.

RESOURCES

Federal Relief Programs

NOTE: On August 8, the SBA stopped accepting PPP loan applications as required by current law. Federal policymakers are debating amending and reopening the Program.   

SBA Loans for Small Businesses

The SBA provides targeted, low-interest loans to small businesses and private non-profit organizations that have been severely impacted as a direct result of COVID-19. Below are the SBA’s two primary loan programs related to COVID-19:

  • Economic Injury Disaster Loan
  • Paycheck Protection Program
    • LOAN FORGIVENESS APPLICATION
    • The SBA also released a new streamlined “EZ Version” loan forgiveness application for certain borrowers that meet the following criteria:
      • Those who are self employed and have no employees.
      • Those who did not cut back pay for their employees by more than 25% and did not reduce their head count or workers’ hours’.
      • Those who saw a drop in business activity because of health directives related to Covid-19 and did not cut back employees’ pay by more than 25%
  • Click HERE for a PPP FAQ guidance from SBA and the US Department of Treasury (Updated October 13)
  • Click HERE for a side-by-side comparison of the two loan programs, along with the Main Street Lending Program. 
  • For support navigating applications, please contact the Denver Metro SBDC
  • Additional support: The Colorado Office of Economic Development & International Trade (OEDIT) has a hotline for small business owners to call with questions about how to apply: (303) 860-5881. If the hotline is busy, you can also email oedit_sbnavigator@state.co.us.

Deferment of Existing SBA Loans 

The SBA announced changes to help borrowers still paying back SBA loans from previous disasters. By making this change, deferments through December 31, 2020, will be automatic.

Coronavirus Emergency Loans – Small Business Guide and Checklist

The US Chamber of Commerce created a useful guide for small businesses to help you understand and utilize the funding made available by the CARES Act, with a particular emphasis on the Paycheck Protection Program. The guide answers the following important questions:

    1. Am I eligible?
    2. What will lenders be looking for?
    3. How much can I borrow?
    4. Will this loan be forgiven?

 

State Relief Resources

Colorado Office of Economic Development and International Trade (OEDIT)

  • Click HERE for OEDIT’s COVID-19 Business Resource Center, which includes information and links to a wide range of small business resources. 

 

Cigna Resources

  • Click HERE to access Cigna’s “Informed on Reform” resource page, which includes useful information on healthcare related aspects to federal relief efforts
  • During these challenging times finding childcare solutions can be difficult. Click HERE for a flyer from CIGNA with helpful information and resources to enable you get the childcare help you need.
  • In this time of crisis and uncertainty, Cigna is expanding its EAP to support the emotional well-being of its customers. Through September 30, 2020, employees covered under the Pipe Industry Health and Welfare Fund will have access to additional sessions with licensed clinicians in the Cigna EAP network at no additional cost to them.

    Here’s what your employees will have access to:

    • Twice the number of free sessions with a licensed clinician in Cigna’s EAP network
    • Ability to meet with counselors virtually on their phone, tablet or home computer
    • Unlimited access to webcast recordings to help them deal with COVID-19 anxiety, fears and concerns
  • Click HERE for CIGNA’s recommended physical, mental, and emotional coping strategies.
  • Cigna Podcast on Virtual Health Resources

 

Other Helpful Business Resource Links

INFORMATION

State & County Orders

Colorado Under “Safer at Home” Heath Order  –  Governor Polis announced a new risk category on the State’s COVID-19 Dial Dashboard, as well as new restrictions for a number of counties seeing large spikes in new cases. Counties moving to Red on the Covid-19 Dial, now the second highest risk category, include Adams, Arapahoe, Broomfield, Boulder, Clear Creek, Denver, Douglas, Jefferson, La Plata, Logan, Mesa, Routt, Summit, Pueblo, and Washington. The Red level will include new public health restrictions for individuals and businesses, including a prohibition on indoor dining.

Click HERE to see the current COVID-19 Dial Dashboard level of each Colorado county.

Click HERE for the latest data from the Colorado Department of Public Health and Environment 

Follow this helpful link from the Colorado Department of Public Health and Environment that details all of the Governor’s Executive Orders and Public Health Orders issued, with additional information and helpful FAQs.  

For municipalities, see this helpful link from the Colorado Municipal League that is tracking actions on the municipality level.